Upcoming. This page describes the full agent swarm: a role run that
carries every candidate from first contact to a decision-ready report, and
raises reports to your Agent Inbox. Starting a role run,
the Inbox items it raises and every step of the run are Upcoming. What you can
use today is screen-to-rank (EX Call, EX Voice and EX Avatar through scoring
to the Leaderboard), AI Employees in chat, Smaya ask
and report chat, and the MCP server. See What is Available
today.
Purpose
An agent swarm is how Smaya will run hiring for a role. You give it the role. It builds the pipeline, talks to every candidate, gathers the evidence, and brings you the people worth deciding on. You see outcomes and reports. You do not manage agents. The work between reports runs in the background, and you step in when there is something to decide.What a swarm is
A swarm is one run per role, plus one sub-run per candidate. Each run is built from pre-built agents in the Agent Library. Each sub-run carries one candidate from first contact to a decision-ready report.One instruction
You start a role with the role, your notes and, if you have them, example profiles. That is the last thing you are asked until a report exists.
Many candidates at once
Every candidate moves through the same steps at the same time, on the same
criteria. Candidate one and candidate fifty stay comparable.
Reports, not tasks
You will never approve an email or a slot request. You answer reports and accept schedules, and nothing else.
How a role runs, end to end
Solid lines work today. Dotted lines are Upcoming parts of the full role run.1
Run the role (Upcoming)
You give the role in one instruction, from Exterview or from a connected assistant. The scoring criteria are locked for the run, so every candidate is assessed the same way. Today, criteria are already locked per job when you create it.
2
Candidates move through the pipeline
Today, each candidate is screened with EX Call, EX Voice or EX Avatar, scored
against the locked criteria and ranked on the Leaderboard. Upcoming: finding,
researching and reaching out to candidates as steps of the run.
3
Reports reach your Agent Inbox (Upcoming)
Upcoming: at five moments in each candidate’s journey, the swarm raises a
report. When it needs a person’s time, it raises a schedule.
4
You answer (Upcoming)
Proceed, Drop or Talk on a report. Accept, Decline or Talk on a schedule. Each answer is recorded with who gave it and why. Today, you review reports in the Decision Center and change a decision with a stated reason.
The five report moments
As designed, every candidate can produce up to five reports. Each one tells you what was found or concluded, with the evidence behind it. All five are Upcoming as Inbox items. The underlying phone screen and AI interview reports are Available today in the Decision Center.
As designed, the first three continue by default so candidates are not left waiting. The AI interview report and every schedule wait for a person, because that is where the decision and your team’s time sit. A Drop stops a candidate at any moment. See Agent Inbox.
What runs on its own
As designed, the swarm works between reports without asking you anything.Finding and researching
Upcoming. Sourcing candidates for the role and building a picture of each one: experience, fit and the best way to reach them.
Reaching out
Upcoming. Contacting candidates on the channel their region allows,
following up, and reading their replies.
Screening and interviewing
Available. Phone screens with EX Call, AI interviews with EX Voice or EX
Avatar, each producing a report.
Scoring and ranking
Available. Scoring against the locked criteria and keeping the Leaderboard current as interviews complete.
Human oversight that does not move
Autonomy between reports will never move a hiring decision to a machine. These rules hold today and apply to every run.People make hiring decisions
No automated step sets a candidate to hired, rejected or withdrawn. The swarm recommends. A person decides.
Drop is a human decision on record
A Drop moves the candidate out of the queue with who decided and why. It never
marks the candidate rejected.
Notice before every AI interview
A candidate confirms they have been told AI is part of the interview before
every AI interview starts. No automated step can skip it.
Nobody is hidden
Candidates below the bar stay visible for a person to review. Nothing suppresses a result.
Channel choice follows the candidate’s region
Upcoming. Which channel the swarm may use first will depend on where the candidate is, not where your organization is. A candidate whose region is not known gets the strictest rule.
Every channel decision will be recorded with the region, the rule version and any consent the candidate gave. This is a product rule, not legal advice. Your counsel decides what applies to your organization, and Exterview makes no claim of compliance with any regulation.
What is Available today
FAQs
Can I run a whole role with the swarm today?
Can I run a whole role with the swarm today?
Not yet. The role run is Upcoming. Today you screen, interview, score and rank candidates yourself or with an AI Employee, and decide in the Decision Center.
Do I have to manage the agents in a swarm?
Do I have to manage the agents in a swarm?
No. You will give the role and answer reports. Which agents do the work is the
platform’s job.
Can the swarm reject a candidate?
Can the swarm reject a candidate?
No. Only a person can set a hiring outcome. A Drop in the Agent Inbox is your
decision, recorded with your reason, and it never marks the candidate
rejected.
Will the swarm contact candidates without asking me?
Will the swarm contact candidates without asking me?
Not today: outreach is Upcoming. As designed, yes, on the channel the
candidate’s region allows. You set the criteria and the agent’s role for the
job before the run starts.
Can criteria change during a run?
Can criteria change during a run?
No. Criteria are locked for the run. A change applies to the next run.
Related
- Agent Inbox. Where you will answer reports and schedules.
- AI Employees. The roles that do the work.
- Governance & Control. The controls every run inherits.