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Purpose

How Exterview handles personal data across the evaluation lifecycle, with consent, minimization, and your control over where data lives and how long it stays.

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Privacy principles

Consent

Candidates are informed, and consent is captured where required.

Data minimization

Only what’s needed for the evaluation is collected and processed.

Retention

Data isn’t kept indefinitely. Upcoming: governance settings for retention by data type.

Deletion

A candidate’s records can be deleted on request, one at a time or in bulk. Upcoming: governance retention settings that apply deletion by policy.

Residency

Regional hosting options support data-residency requirements.

Purpose limitation

Data is used for evaluation, not sold, and not pooled into a shared model.
Residency regions are set in your configuration. Upcoming: configurable retention windows; see below. Exterview does not claim certification against any data-protection regime; see Compliance FAQs.

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Models and sub-processors

Exterview’s agents and Smaya run on a mix of frontier and open-source models, and specific platform capabilities are delivered through third-party sub-processors. Both lists have dedicated pages, kept current and dated: see Models We Use and Sub-processors. Your candidate and configuration data is never sold or used to train shared or third-party models.

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FAQs

No. Data is used to run your evaluations and is never sold or pooled into a shared model.
It isn’t kept indefinitely. Upcoming: governance settings for a configurable retention period by data type. Until then, ask your Customer Success contact about how retention is handled for your organization.
Yes. A candidate’s records can be deleted on request, one at a time or in bulk. Upcoming: governance retention settings that apply deletion consistently across all data types.
In the region you select during setup, to support residency requirements.
  • Security. How access, encryption, and isolation are enforced.
  • Responsible AI. How candidate data is scored, and never used for biometrics.