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Core. Before the Exterview bot can join, record, transcribe, and score a Panel or HR round in Microsoft Teams, your organization’s Teams admin has to turn on recording and transcription, and grant the bot’s application access to online meetings and transcripts.

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Turn on recording & transcription

In the Teams Admin Center, as your organization’s Global or Teams admin, go to Meetings → Meeting policies (Global, or whichever policy your users are on) and set:
  • Recording → On
  • Transcription → On
  • Include speaker attribution → On (this triggers a personal-data-exposure confirmation popup — accept it to continue)
Recording and transcription policy in the Teams Admin Center

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Grant the bot Application Access

This part isn’t in the Teams Admin Center UI — it’s PowerShell only, and assumes the recording/transcription policy above is already set.
1

Connect to the tenant

Connect-MicrosoftTeams in an admin PowerShell session
MicrosoftTeams module v7.9.0 has a kernel32.dll crash on macOS. Downgrade to 5.9.0 if you hit it. Switching module versions requires a fully fresh terminal process — mixing versions in one session throws assembly-conflict errors.
2

Verify recording & transcription programmatically

Don’t assume the UI toggle persisted — check it explicitly:
Both should read True.
Get-CsTeamsMeetingConfiguration output showing both flags as True
3

Check for an existing Application Access Policy

Get-CsApplicationAccessPolicy output listing existing policies
4

Create the policy, if none covers your app ids

Gotchas:
  • -AppIds on Set-CsApplicationAccessPolicy replaces the whole list — always include every app id you want kept, not just the new one.
  • -Global has a real, sometimes multi-minute propagation delay. A blank result on Get-CsOnlineUser -Identity <email> | Select-Object ApplicationAccessPolicy right after granting is not proof of failure — sample 2-3 more users before concluding it didn’t work.
  • -Global never overrides a user who already has an individual policy assigned.
  • If uncertain or time-pressured, grant directly to the specific organizer instead — this applies instantly, no propagation wait: